Maryland’s Guidelines for Working With the Travel Media
The mission of the public relations department of Maryland’s Office of Tourism Development is to assist journalists developing travel stories about Maryland destinations, attractions, accommodations, restaurants and travel-related businesses.
To serve you better, we have developed the following set of guidelines as a way of ensuring that all journalists receive equal treatment and that each has as pleasant an experience as possible.
For the purposes of these guidelines, we have divided journalists into two categories: those participating in a group familiarization tour organized and paid for by the state, and those traveling independently – either on assignment for a publication or on their own.
We appreciate your willingness to abide by these guidelines.
1. All journalists will be asked to fill out an application before participating in an organized press tour or receiving assistance in planning an individual trip.
2. All journalists seeking assistance in planning an independent tour of Maryland must give the state’s Office of Tourism Development at least two weeks’ notice of their intentions. This is a matter of courtesy to the private-sector partners (hotels, restaurants, attractions, event organizers, etc.) who will help make the trip a success.
3. Independent journalists will be responsible for their own transportation to, from and around Maryland. On an organized press trip, transportation will be provided.
4. Accommodations, admission to attractions and most meals will be provided by the state on organized press tours. The public relations staff will attempt to negotiate complimentary or reduced-rate arrangements for independent writers but cannot guarantee success. Arrangements for such writers will be handled on a case-by-case base, depending on seasonal availability, etc.
5. No spouses, children or significant others may participate in an organized press tour. Journalists traveling independently often bring friends and family members with them. However, it should be remembered that the presence of these guests sometimes makes it impossible for the state to negotiate complimentary meals, accommodations or admissions. Such arrangements are left to the discretion of our contacts at accommodations, restaurants, attractions and events.
As a matter of courtesy, the state requests that all journalists hosted by the State of Maryland please send at least one copy of any article(s) or program(s) generated as a result of the visit.